Intermediate Administrative Assisant

Join a respected defense and engineering organization in Dartmouth, Nova Scotia. Our client is seeking a proactive and highly organized Intermediate Administrative Assistant.

Benefits & Perks

• Compensation: $25 to $27/hour
• 6-month contract with strong potential for extension.
• Hybrid schedule: 3 days on-site in Dartmouth, 2 days work-from-home.

Candidates must have lived in Canada for at least 10 years to meet security clearance requirements.

Responsibilities

• Provide day-to-day administrative support to the program team and senior management
• Track and organize materials, supplies, and procurement requests
• Coordinate staff travel arrangements and assist with travel expense claims
• Support Health & Safety activities, including participating in site audits and helping track follow-up actions
• Manage requests
• Handle document transfer requests between classified and unclassified systems (no technical experience required—training provided)
• Coordinate visitor access, including preparing facility visit notices and Requests for Visit (RFV)
• Monitor and restock office supplies to keep the office running smoothly
• Assist the Task Management Team with closing tasks and updating records
• Help onboard new employees
• Support the team with general administrative tasks to keep daily operations organized and efficient

Qualifications:

• Must have over 4 years of administrative support experience in fast paced environment.
• Strong MS office experience.
• Excellent written and verbal communication skills.
• Eligibility to obtain NATO Secret Clearance (must have lived in Canada for 10+ years)
• Eligibility for Controlled Goods Certification

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.