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We are hiring an Office Administrator for our New Westminster client. This is a small office and the Office Administrator will assist across multiple businesses and departments. Strong administration skills, and knowledge of basic accounting functions, is an asset. The successful Office Administrator must be able to work independently and prioritize efficiently.
About Our Client
Our client is a service based business with multiple locations across the lower mainland. They work with a diverse client base and strive to deliver exceptional customer service.
About The Opportunity
The Office Administrator will support multiple business entities. Responsibilities will include answering phones, and providing exceptional customer service; managing documents and assisting with invoicing and data entry. You’ll work closely with leadership, and there’s lots of room to grow and develop your skills and knowledge.
About The Position
- Serve as the first point of contact by answering and directing incoming calls and greeting office visitors and vendors in a professional manner
- Manage document control, including filing, scanning, and maintaining electronic and hard copy records
- Process incoming and outgoing mail, couriers, and deliveries efficiently
- Support invoicing activities, including matching, data entry, and verifying supplier and vendor invoices
- Assist with timesheet entry and data input for service billing
- Conduct daily bank deposits and related banking activities
- Monitor and maintain office supplies, equipment, and general office upkeep
- Generate reports and provide administrative support as needed to ensure smooth day-to-day operations
The Requirements
- Minimum of 3 years of experience in an office administration or related role
- Experience working in a service-based organization with multiple locations or entities is preferred
- Strong customer service orientation with excellent interpersonal and communication skills
- Proficient in Microsoft Office Suite; experience with QuickBooks data entry is an asset
- Proven accuracy in invoice processing, matching, and data entry
- Highly organized with strong attention to detail and problem-solving abilities
- Able to work independently and manage multiple priorities in a fast-paced environment
- Flexible and adaptable to changing business needs
- Valid driver’s license and reliable vehicle is an asset
Compensation
List details of the compensation for the position including salary/wage, benefits, vacation time and other compensation.
- Annual salary range $50,000 – $60,000 depending on experience
- Medical and Dental benefits
- 2 weeks vacation to start
At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.