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We are working with a highly regarded national law firm, recognised for its excellence across multiple practice areas. As part of their continued investment in operational excellence, they are seeking a dedicated Intake and Conflicts Coordinator to join their group.
About Our Client
Our client is a leading Canadian law firm with offices across the country. Their Intake and Conflicts Department plays a crucial role in ensuring the integrity and compliance of the firm’s client onboarding and matter management processes. This national team is known for providing exceptional internal support and client-focused services.
Purpose of the Role
The Intake and Conflicts Coordinator supports the firm in managing potential conflicts of interest, maintaining confidentiality screens, and ensuring compliance with internal and regulatory onboarding procedures. This position ensures that all client and matter intake processes align with firm policies and legal obligations, contributing to operational excellence and risk mitigation.
About the Opportunity
This is an exciting opportunity for a detail-oriented and analytical professional who thrives in a fast-paced legal environment. The role provides national exposure, working with colleagues and stakeholders across Canada, and offers growth potential within a top-tier law firm known for professional development and internal mobility.
About the Position
- Conduct new business conflict searches and analyse results
- Review intake requests for compliance with firm policies
- Maintain and update client/matter data (e.g., name changes, reopenings)
- Support urgent conflicts searches during extended business hours
- Provide “on-call” support on a rotational basis (approx. one week every two months)
- Set up and manage confidentiality screens
- Coordinate onboarding of new professionals and staff (lateral hires)
- Review and record engagement letters and Know Your Client (KYC) information
- Perform due diligence checks
- Complete full new business intake procedures
- Perform other duties as required
The Requirements
- Minimum 3 years of experience in a legal environment (preferred)
- Bilingual in English and French is an asset
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Adobe Acrobat)
- Experience with legal software such as Intapp Open, CMS Aderant, Progress, and World-Check is an asset
- Exposure to Intellectual Property law is a plus
- Strong understanding of legal ethics and lawyer-client relationship regulations
- Working knowledge of conflicts of interest principles and procedures
- Comfortable working under pressure in a time-sensitive environment
- Willingness to work overtime when required
Compensation
- $55,000 – $65,000 depending on experience.
- Predominantly remote position, with occasional travel to the office.
- Strong benefits package.
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.