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Our client in Mississauga, ON, a leader in their industry, is seeking a Senior Executive Assistant to provide confidential, executive-level support to the Chief Merchant, Chief Financial Officer, and General Counsel. This is a 6-week contract with potential for extension or permanent hire.
Benefits & Perks:
- Hourly rate: $28–$35/hour
- Contract: 6 weeks to start, with possibility of extension or permanent hire
- Hybrid work model: 2–3 days/week on-site in Mississauga, ON
- Work hours: Monday to Friday, 8:30am–5:00pm
- High-energy and collaborative team environment
Responsibilities:
- Provide high-level administrative and calendar support to the Chief Merchant, CFO, and General Counsel
- Proactively manage complex calendars, prioritize meetings, anticipate scheduling conflicts, and ensure timely preparation for key events
- Coordinate internal and external meetings, including logistics, agenda preparation, and background materials
- Manage travel arrangements through KingConcur, including itineraries, bookings, and follow-ups for executives and occasionally for their direct reports or clients
- Prepare and process expense reports, monthly expenditures, and credit card reconciliations
- Support the Legal team by drafting and preparing legal documents, correspondence, and maintaining document management systems
- Review timecards and ensure payroll accuracy using UKG, submitting to Payroll on behalf of executives
- Draft executive communications, reports, presentations, and moderately complex correspondence
- Maintain legal files, databases, subscriptions, and renewals
- Plan and coordinate events and off-site meetings (venue booking, catering, materials, etc.)
- Handle confidential communications, correspondence, and sensitive information with professionalism and discretion
- Provide backup administrative support to other senior leaders as required
- Perform general office duties including supplies ordering, mail distribution, and equipment coordination
Qualifications:
- Must have 3–5 years of experience in a Senior Executive Assistant or Office Manager role, preferably supporting multiple executives
- Must have Experience supporting legal professionals or working in a legal environment and working with legal documents, procedures, and terminology.
- Experience in calendar management, expense handling, and complex travel coordination
- Strong proficiency with MS Office Suite (Word, Excel, PowerPoint)
- Exposure to UKG (or similar payroll systems) and KingConcur (for travel bookings)
- Excellent organizational, multitasking, and prioritization skills
- Exceptional interpersonal, verbal, and written communication skills
- High attention to detail, discretion, and judgment in handling confidential matters
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.