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We are seeking Records Management Support staff for a short-term project lasting approximately 6–8 weeks, with the possibility of extension. This opportunity is ideal for individuals with an Administrative Support (AS 3) background who are reliable, detail-oriented, and capable of working independently. The successful candidates will support a records clean-up and reorganization initiative by handling, indexing, and archiving physical files in a structured and systematic way.
Responsibilities:
- Perform inventory, indexing, and boxing of physical records and files
- Accurately record and update file information in Excel spreadsheets
- Lift and move boxes of records (up to 30 lbs) as required
- Maintain consistent, accurate labeling and organization of documents
- Follow records handling procedures and ensure confidentiality
- Work independently with minimal supervision while meeting deadlines
- Maintain cleanliness and organization in records storage areas
- Communicate effectively with team leads and report progress regularly
- Handle paper files in dusty environments—must be aware of allergy sensitivities
- Demonstrate excellent attendance and reliability throughout the project
- Follow safety guidelines and ensure proper handling of materials
Qualifications:
- Previous experience in Administrative Support (AS 3 level or equivalent)
- Familiarity with records management tasks such as indexing and file inventory
- Proficiency in Excel and basic data entry
- Strong attention to detail and organizational skills
- Ability to lift up to 30 lbs and perform physical tasks for extended periods
- Strong verbal and written communication skills
- Self-motivated and able to work independently with minimal supervision
- Reliable attendance and punctuality
- Ability to work in environments with dust or allergens without health impact
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.