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Tammy Boyko and Carlan Wilbon have partnered with a prominent Winnipeg-based organization to recruit an Office Coordinator for a one-year term position with an immediate start. This role plays a vital part in ensuring smooth day-to-day office operations and contributes significantly to the success of the Winnipeg office. As the central point of contact, the Office Coordinator oversees internal communications, event planning, administrative procedures, and vendor relationships to maintain an efficient and welcoming workplace.
Why Apply?
- Immediate opportunity in a respected organization
- One-year term with potential for extension
- Prime downtown Winnipeg location
- Free on-site parking
Key Responsibilities
- Serve as the primary contact for employees, vendors, contractors, and building management.
- Provide reception duties, including greeting visitors, managing inquiries, and assisting with office and parking access.
- Liaise with building management to resolve facility-related issues (cleaning, repairs, inspections, signage, etc.).
- Monitor, order, and stock all office, kitchen, and tech supplies to maintain an efficient workspace.
- Support clerical functions such as report preparation, benefits billing, filing, scanning, and mail handling.
- Handle general communications, including phone calls, emails, and mail correspondence.
- Coordinate catering for meetings and track related expenses.
- Lead onboarding efforts for new hires, ensuring smooth integration into the office environment.
- Manage vendor relationships and accounts payable processes, including invoice tracking and payment coordination.
- Maintain the Reception Desk Manual, ensuring it reflects current roles, responsibilities, and processes.
- Provide additional administrative support as needed.
Qualifications
- Minimum 3 years of experience in office coordination, front-desk administration, or facilities management, preferably in a corporate setting.
- Post-secondary education in business administration or office management is preferred; equivalent experience will be considered.
- Excellent organizational and time-management skills with the ability to manage multiple priorities.
- Strong interpersonal and communication skills, both written and verbal.
- Proactive and solutions-focused, with a customer service mindset.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); comfortable with new technologies.
- Experience with vendor coordination and accounts payable functions.
- Ability to handle confidential information with discretion.
- Must be available to work on-site full-time and respond promptly to operational needs.
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.