Administrative Coordinator

Elevate your career by joining a leading employer! Aplin is partnering with a professional services organization in Southeast Calgary to hire an Administrative Coordinator.

If you excel at being an essential administrative and organizational resource and have expertise in SharePoint, this role could be perfect for you. This position plays a key role in driving operational efficiency and process improvements. The selected candidate will support various departments by managing information flow, coordinating projects, and facilitating organizational initiatives.

Key Responsibilities:
Administrative Project Coordination & Support (25%)

• Coordinate and support cross-departmental innovation and improvement initiatives.
• Track progress and document impact metrics for ongoing projects.
• Manage small to medium-sized initiatives by collaborating with relevant teams.

SharePoint & Document Management (20%)

• Administer and update the organization’s SharePoint site, managing document uploads, version control, and compliance.
• Partner with IT to ensure SharePoint integration across the organization, with content that is up-to-date and accessible.

Policy, Process & Procedure Coordination (25%)

• Champion standardized processes and procedures internally.
• Assist with documenting, updating, and auditing procedures in line with company standards.
• Provide training and support for departments on proper use of templates and tools.

Innovation Pipeline Administration (15%)

• Manage the innovation pipeline, logging new ideas, tracking progress, and following up on initiatives.
• Contribute to the continuous improvement of the pipeline.

Reporting & Metrics (10%)

• Develop and manage reports on innovation initiatives, offering insights on adoption rates and success metrics.
• Collect and compile feedback to support program improvements.

Additional Administrative Duties (5%)

• Ensure compliance with regulations, such as the Real Estate Act, Privacy Act, and Business Corporations Act.
• Maintain a comprehensive procedure manual to support training and succession planning.

Candidate Qualifications:

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams, Visio).
• Experience with project management tools (e.g., Smartsheet, JIRA, MS Project).
• Advanced skills in Microsoft SharePoint, including page creation, site administration, and content management.
• Strong organizational and time management abilities, with the capacity to work independently.
• Excellent verbal and written communication skills.
• Proactive, adaptable, and skilled in prioritizing and managing multiple tasks in a dynamic environment.
• Strong interpersonal skills to facilitate team collaboration.

Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.