Legal Receptionist

Legal Receptionist

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Edmonton, Alberta

Legal

Permanent

06/18/2024

212191

Aplin has partnered with a prestigious Edmonton law firm to hire a Legal Receptionist. Ranked as "Best Employer in Canada" for over 20 years, this law firm is a top business law practice with 500 lawyers and advisors. With expertise in complex transactions offices internationally, they connect Canadian businesses and investors with global opportunities.

We are looking for someone personable with a positive attitude, who maintains professionalism, and who enjoys handling a variety of tasks.

Benefits & Perks:
  • Hours are 8-4:30 with 1-hour lunch.
  • 100% paid benefits.
  • RRSP matching.
  • 3 or 4 weeks vacation, 7 sick days.
  • Beautiful modern office with shops, and restaurants nearby.
  • Free gym in the building.
  • Lots of social activities and community involvement.

Responsibilities:
  • Warmly welcome clients, lawyers, and staff, ensuring professionalism.
  • Record all visitor information in the internal tracking system.
  • Handle, screen, and direct telephone calls appropriately.
  • Take initiative in managing the client area, and maintaining a tidy reception space.
  • Oversee the scheduling of meetings, events, and attendees using our meeting room management database.
  • Collaborate closely with the Hospitality and Facilities teams.
  • Arrange catering and IT equipment for meetings as needed.
  • Foster and maintain positive professional relationships with staff, lawyers, and clients.
  • Coordinate with receptionists and colleagues at other office locations for meetings and visits from lawyers and managers.
  • Respond to general inquiries promptly and professionally.
  • Participate in office fundraising and social committees, managing research and tasks as assigned by the Chair.
  • Provide administrative support to various departments such as marketing, accounting, communications, and others.
  • Manage the in-house Library, coordinating book disbursement and returns with other locations.
  • Perform additional administrative duties as required.

Qualifications:
  • At least 2 years of administrative experience in a professional office or hospitality environment.
  • Familiarity with or experience using a computerized switchboard and large meeting room booking software.
  • Exceptional communication and client relation skills, with a strong sense of professionalism.
  • Proficiency in computer skills, including MS Outlook, Word, intranet, and legal-based software programs.
  • Ability to work well in a team and strong problem-solving skills.
  • Self-motivated, highly organized, and able to multitask in a fast-paced work environment.


Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.

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