Executive Assistant

Executive Assistant

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Nova Scotia, Nova Scotia

Office Professionals

Permanent

05/16/2024

211963

Join a top employer and advance your career. Aplin has partnered with a Halifax, N.S based company to hire an Executive Assistant. The Executive Assistant will support two Vice President’s and will be a highly attentive, a detail-oriented professional with the demonstrated ability to effectively multi-task and manage multiple time-sensitive priorities.

Benefits & Perks:
  • A flexible medical, dental, and vision plan on Day 1
  • Employee & Family Assistance Programs 
  • RRSP matching program 
  • Health & Wellness reimbursements 
  • Opportunities to take part in job related training and development
  • Growth and progression opportunities within the organization
  • 100% on site. Working hours 7.30am to 3.30pm
Key Responsibilities:
  • Provide administrative support to the Vice Presidents and their immediate team including monitoring and responding to incoming communications, managing daily schedule, and coordinating the scheduling and execution of meetings. 
  • Prepare communications for internal meetings and all hands/town hall meetings and issue departmental correspondence. Includes preparing and editing presentations.
  • Act as a primary point of contact between the VP and internal/external stakeholders.
  • Manage, emails, calls and correspondence on behalf of the VP as required.
  • Arrange travel when required and track and report on expenses.
  • Collect departmental reports for review by the VP.
Qualifications:
  • Education: Post-secondary certificate or diploma in business administration or relevant field
  • Experience: 5-8 years of related experience required.
  • Well-developed skills using Microsoft Outlook, SharePoint, Visio, Word, Excel, and PowerPoint, with the ability to learn new software and programs quickly.
  • Experience in travel/event organization is an asset.
  • Strong attention to detail and organizational skills with a displayed sense of urgency.
  • Ability to work both independently and as a member of a high-performing team in an executive office setting.
All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR). 

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