Executive Assistant

Join a top employer and advance your career. Aplin has partnered with a Mississauga, ON based company to hire an Executive Assistant! This will be a 1-year contract with the potential for an extension or to go permanent.

Benefits & Perks:

• Compensation: Upto $30/hour
• Please note, this will be hybrid (2 times a week at the Client’s Mississauga Office)
• 1 Year Contract with potential for an extension or to go permanent.

Responsibilities:

• Provide scheduling and calendar management support 
• Responding and writing emails in a professional manner 
• Establish and maintain working relationships with key stakeholders both internal and external
• Responsible for processing, tracking, registering, and administering training, booking travel and conference requests. 
• Carry out general office duties including purchasing office supplies, ordering business cards, distributing interoffice mail, and ordering IT equipment as required.
• Assist with data entry into Hyperion and Oracle monthly to ensure accuracy and look at areas of over and under budget. 
• Prepare and process requisitions, payment of invoices, create expense reports and monthly tracking of operating expenses. 
• Monitor Kronos (time reporting system) to ensure accuracy and prepare for sign-off. 
• Assist with ad-hoc reports
• Reporting to 2 Executive Directors

Qualifications:

• Must have High School Diploma & Diploma or Degree in Business Administration is an asset.
• Must have over 3 years of experience in Office Management or Executive Assistant. 
• Proficient in MS office including Outlook, Word, PowerPoint & Excel, MS Teams & SharePoint.
• Working knowledge of corporate (Oracle) and finance systems (Hyperion), Kronos and i-Share is an asset.
• Must have excellent communication, multitasking, and interpersonal skills. 

We are an award-winning employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply for our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. All applicants must be legally entitled to work in Canada. This includes having proper documentation, such as a work permit.