Management Assistant, Commercial

Management Assistant, Commercial

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Mississauga, Ontario

Office Professionals

Contract

11/06/2023

210511

Join a top employer and advance your career. Aplin has partnered with a Mississauga, ON based company to hire a Management Assistant! This will be a 1-year contract with the potential for an extension or to go permanent.

Benefits & Perks
  • Compensation: Upto $30/hour.
  • Please note, this will be hybrid (2 times a week at the Client’s Mississauga Office).
  • 1 Year Contract with potential for an extension or to go permanent.
Responsibilities
  • Provide scheduling and calendar management support.
  • Responding and writing emails in a professional manner.
  • Establish and maintain working relationships with key stakeholders both internal and external.
  • Responsible for processing, tracking, registering, and administering training, booking travel and conference requests. 
  • Carry out general office duties including purchasing office supplies, ordering business cards, distributing interoffice mail, and ordering IT equipment as required.
  • Assist with data entry into Hyperion and Oracle monthly to ensure accuracy and look at areas of over and under budget. 
  • Prepare and process requisitions, payment of invoices, create expense reports and monthly tracking of operating expenses. 
  • Monitor Kronos (time reporting system) to ensure accuracy and prepare for sign-off. 
  • Assist with ad-hoc reports.
  • Reporting to 2 Executive Directors.
Qualifications
  • Must have High School Diploma & Diploma or Degree in Business Administration is an asset.
  • Must have over 3 years of experience in Office Management or Executive Assistant. 
  • Proficient in MS office including Outlook, Word, PowerPoint & Excel, MS Teams & SharePoint.
  • Working knowledge of corporate (Oracle) and finance systems (Hyperion), Kronos and i-Share is an asset.
  • Must have excellent communication, multitasking, and interpersonal skills. 


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