Billing Administrator

Billing Administrator

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Calgary, Alberta

Accounting & Finance




Join a top employer and advance your career. Aplin has partnered with our professional services-based company to hire for multiple Billing Administrator roles. The Billing Administrator will play a crucial role in managing the billing process, ensuring accurate and timely invoicing, and maintaining strong communication with clients and internal departments. The ideal candidate should have a strong understanding of financial processes, excellent communication skills, and the ability to work effectively in a fast-paced environment.

This is a 6-month contract with the possibility of permanent.

  • Generate and review invoices for accuracy and completeness before sending to clients.
  • Collaborate with various departments to gather necessary information for invoicing, including project details, pricing, and expenses.
  • Maintain and update client billing information, rates, and terms in the billing system.
  • Monitor accounts receivable to ensure timely collection of payments and follow up on overdue accounts.
  • Address client inquiries and resolve billing discrepancies in a professional and timely manner.
  • Prepare and distribute monthly financial reports related to billing, revenue, and accounts receivable.
  • Reconcile billing data with contracts, purchase orders, and other relevant documents to ensure consistency.
  • Collaborate with the finance team to assist in month-end and year-end financial close activities.
  • Maintain organized and up-to-date records of billing-related documentation.
  • Provide support during audits by preparing necessary billing documentation and responding to auditor inquiries.
  • Bachelor's degree or diploma in Accounting, Finance, Business Administration, or related field.
  • 1-2 years of high-volume billing/invoicing experience.
  • Proficiency in using billing and ERP systems is considered an asset.
  • Intermediate to advanced Excel use is an asset (Pivot Tables & VLOOKUPs).
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Excellent organizational and time management skills to handle multiple tasks and meet deadlines.
  • Effective communication skills, both written and verbal, for interactions with clients and internal teams.
  • Knowledge of financial regulations and compliance related to billing and invoicing.

Aplin, one of Canada’s Best Managed Companies, is an employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply to our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. All applicants must be legally entitled to work in Canada. This includes having proper documentation, such as a work permit. Visit our website to learn more: 

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