Project Manager, Mechanical

Join a top employer and advance your career. Aplin has partnered with our client, a Saskatoon-based construction company to lead their next search for a permanent full-time opportunity of Project Manager, Mechanical.

Reporting to the Construction Manager/Operations Manager/Project Director, the Project Manager is accountable for providing project management and direction for a project or portfolio of projects with annual revenues up to $50M, ensuring timely completion and profitability for all projects. The incumbent is involved in project planning and start-up, project financials, project pre-construction, project execution and close-out, and HSE and Q, and maintains a relentless focus on meeting and exceeding customer needs and expectations. The incumbent is responsible for managing and mentoring junior project management team personnel, with direct reports of up to 15 staff, and possesses the technical, leadership, and communication skills necessary to complete a project from estimate to close-out with limited supervision.

Responsibilities:

• Execution:
  • Collaborate with Preconstruction in preparing, revising, and monitoring information regarding reports related to costs involved in developing the project budget.
  • Manage the subcontracting process, which includes facilitating initial scope review meetings, finalizing agreed processes, developing subcontract scopes of work, and managing the subcontract distribution and final execution process.
  • Direct the process of determining the number of budget estimates/deliverables to the client.
  • Hire key personnel and subcontractors for the project.
  • Manage the project administration and daily operations, escalating issues as necessary.
  • Maintain a time span of control of up to 10 months for the project(s).
  • Manage the project schedule and milestone dates and ensure that close-out checklists are prepared and maintained during the project lifecycle.
  • Maintain relationships and communication tools as needed with suppliers and other key project personnel to verify that materials, supplies, tools, equipment, and personnel are obtained and/or delivered when required.
  • Review performance standards and metrics against which the team will be measured.
  • Monitor the change management process, which includes identifying change events, submitting change notices, pricing, and tracking change work, optional changes in project scope, and negotiating change orders with clients.
  • Ensure that the project site and company assets are secure and maintain a safe and respectful working environment at all times.
• Planning and Process:
  • Provide input into the completion of an organizational and responsibility matrix at the start of the project.
  • Establish project teams, define roles and responsibilities, and facilitate project team meetings.
  • Apply construction expertise to ensure proper project planning, scheduling, staffing, cost control, and project management.
  • Review contract documents to obtain a clear understanding of deliverables, which will ensure project work will be completed on time and within budget.
  • Manage the review and communicate objectives for critical milestones, budget, schedule, and client satisfaction measurements to project team members.
  • Contribute as appropriate to the pre-award process by determining project scope, planning, and estimating.
  • Assist in the input of regular status reports for company executives and project-steering committees, detailing the status of the project and recommending actions to be taken.
• Financial Accountabilities:
  • Recognize and leverage Graham's techniques and processes for tracking progress, and work effectively with complex financial models required to manage large-scale projects.
  • Monitor and control construction activities through effective teamwork and communication with on-site superintendents to ensure the project is built on schedule and within budget.
  • Address risk and implement corrective measures.
  • Monitor and control progress, costs, and budgets throughout the project lifecycle, utilizing Graham Toolbox when appropriate.
  • Accountable for making Level 2 commitments (i.e., contractual, spending, or purchasing) on the company’s behalf as described in the Corporate Authority Matrix:
  • Contract Change Orders: up to $25k.
  • Subcontract Change Orders: up to $25k.
  • Short Form Subcontracts: up to $10k.
  • Purchase Orders: up to $10k.
  • Purchase/Sale of Capital Assets: up to $10k in value.
• Customer Focus:
  • Manage the experience of clients and key specialist subcontractors to ensure positive relationships are established and maintained.
  • Build effective relationships with customers, design teams, subcontractors, suppliers, and user groups that reflect and support Graham’s core values.
  • Proactively seek new business opportunities through existing relationships.
• HSEQ:
  • Demonstrate HSE and Quality behaviors that reflect corporate expectations of Actively Caring and Road to Zero.
  • Take direct ownership/responsibility for the development, implementation, and execution of the Project Specific Safety Plan.
  • Take personal responsibility for own health and safety, and that of other workers, visitors to the site(s), the community, and the environment.
  • Analyze the environment for potential risks or safety hazards.
  • Ensure HSE has equal status through all phases of the project prior to construction approval and during execution.
  • Monitor and measures HSE goals and expectations using Key Performance Indicators.
  • Understand and comply with client requirements, Occupational Health and Safety regulations, and all applicable government laws and regulations.
  • Review, approve, and close out all incidents to support Continuous Improvement processes and feedback for the HSE MS.
  • Ensure that Project Quality Risk Assessment is conducted for the project upon award of the project contract.
  • Demonstrate commitment to quality and safety by evaluating project-related processes.
  • Ensure implementation of the PSQP on the project site by all project stakeholders.
  • Review the Field Surveillance Reports and initiate NCRs based on analysis and severity of findings.
  • Ensure that Quality KPI data for the project is documented.

Key Success Factors and Capabilities:

• Leadership:
  • Build constructive and effective working relationships with both internal and external team members, including direct reports.
  • Give constructive, actionable feedback to help people improve their performance and development.
  • Recruit and promote the best people available (internal or external) to fill current roles to meet current and future requirements.
  • Demonstrate growing leadership skills with an ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with customers by meetings or exceeding their requirements and expectations.
• Functional Excellence:
  • Demonstrate initiative and a drive for performance, searching for ways to add value, increase knowledge, and develop a skill set.
  • Establish knowledge of what it takes to build by developing technical proficiency in construction and the “business” of construction.
• Communication:
  • Organize thoughts in a logical and persuasive fashion, and express those thoughts in conversation, writing, and formal presentations to senior staff.
  • Communicate effectively with field management and other project stakeholders across multiple projects.

Education, Experience, and Knowledge:

• Technical trade certificate with a minimum of 15 years of experience in Project Management and field; Engineering Degree or Technical Diploma preferred.
• Minimum of 5 years of direct experience is required. Depending upon the project size, scope, and complexity, the years of experience may vary.
• Completion of or active progression through all Builders’ Framework Fundamentals courses.
• Completion of Leadership Framework #1 course, with active progression through #2 and #3 levels.
• Solid technical proficiency in project KPIs and the three core areas of Estimating, Field Management, and Project Management.
• Proficiency in estimate preparation (minimum E3 level for full job competency), forecasting, pricing, risk/claim management, contract management, profit and loss responsibility, scheduling, and quality.
• Ability to make recommendations and take action based on technical proficiency.
• Experience and acumen required to anticipate client requirements and work proactively regarding risk and claim management, and ability to work autonomously with limited supervision.
• Balanced leadership and technical skills.
• Proficiency with MS Office Suite.
• Proficiency in using scheduling and project management software.

Working Conditions:

• The majority of work is completed on job sites in an office trailer or in an existing on-site structure. Due to daily condition changes on construction projects when employees are outside of the office trailer or structure, they must wear appropriate personal protective equipment as required by the company's safety policies and as required for weather conditions.
• The incumbent may need to relocate to other geographic offices/site work locations, if necessary.

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