Executive Coordinator & Board Liaison (Contract)

Executive Coordinator & Board Liaison (Contract)

Share This Job

Edmonton, Alberta

Office Professionals




If you are a talented and experienced Executive Coordinator or Executive Assistant, Aplin has partnered with a downtown Edmonton organization with a strong presence in the Arts community to recruit an Executive Coordinator on an 8-week contract with the potential for extension. 

There will be an opportunity to work in a hybrid model for this position.  As the Executive Coordinator, you will play a pivotal role in providing administrative support to members of the executive team. You will be responsible for calendar & email management, coordinating and preparing for board meetings, organizing travel arrangements, and handling confidential information with the utmost professionalism. 

  • Manage executives' calendars, schedule meetings, and coordinate appointments, ensuring efficient time management and prioritization of tasks.
  • Prepare meeting materials, agendas, and take accurate minutes of meetings when required.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Conduct research, compile data, and provide support in the preparation of reports and presentations.
  • Assist with special projects and ad-hoc tasks as assigned by the executive team.
  • Liaise with internal and external stakeholders, maintaining professional and positive relationships.
  • Perform general administrative duties, such as managing correspondence, filing, and organizing documents.
  • Proven experience as an executive assistant or executive coordinator.
  • Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
  • Exceptional verbal and written communication skills, with attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive and confidential information with integrity and discretion.
  • Proactive, self-motivated, and able to work autonomously, with a strong sense of urgency.
  • A high degree of adaptability and flexibility to meet changing priorities and deadlines.

Aplin, one of Canada’s Best Managed Companies, is an employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply to our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. Visit our website to learn more: www.aplin.com 

Easily manage your email preference and unsubscribe at any time. Aplin does not share your personal data with any third party, and our recruiters do not present your resume to any of our clients without first obtaining your permission.