Administrative Assistant

Administrative Assistant

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Canada, Remote

Office Professionals




Join a top employer and advance your career. Aplin has partnered with our client in the Vancouver Area to recruit a contract Administrative Assistant. We are searching for a highly organized individual to help run administrative operations at a fast-paced and growing company.

Reporting to the office manager, your day-to-day activities will include records management, client communication, and being the first point of contact for office-related inquiries.

  • Answer phones, take messages, screen calls, and route to appropriate personnel
  • Receive and distribute daily incoming faxes
  • Assist with photocopying, printing, filing, or faxing as required
  • Take weekly meeting minutes
  • Schedule and plan meetings and appointments
  • Monitor the level of supplies and handle shortages
  • Resolve office-related malfunctions and quickly respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Review and approve invoices with the office manager
  • Generate a report for monthly inspections and enter it on a spreadsheet
  • Processing any paperwork required
  • 2+ years of administrative experience preferred
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Ability to work well independently with minimal supervision

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