Administrative Assistant

Join a top employer and advance your career. Aplin has partnered with our client in the Vancouver Area to recruit a contract Administrative Assistant. We are searching for a highly organized individual to help run administrative operations at a fast-paced and growing company.

Reporting to the office manager, your day-to-day activities will include records management, client communication, and being the first point of contact for office-related inquiries.

Responsibilities:

• Answer phones, take messages, screen calls, and route to appropriate personnel
• Receive and distribute daily incoming faxes
• Assist with photocopying, printing, filing, or faxing as required
• Take weekly meeting minutes
• Schedule and plan meetings and appointments
• Monitor the level of supplies and handle shortages
• Resolve office-related malfunctions and quickly respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Review and approve invoices with the office manager
• Generate a report for monthly inspections and enter it on a spreadsheet
• Processing any paperwork required

Qualifications:

• 2+ years of administrative experience preferred
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to work well independently with minimal supervision

Aplin, one of Canada’s Best Managed Companies, is an employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply to our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. Visit our website to learn more: www.aplin.com