HR Payroll Administrator

HR Payroll Administrator

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Edmonton, Alberta

Accounting & Finance




Join a top employer and advance your career. Our client, a leader in their field, has partnered with Aplin to hire a HR Payroll Administrator based in Edmonton. This is a permanent, hybrid position.

Reporting to the HR Advisor, the HR & Payroll Administrator is responsible for all aspects of the payroll process including recording, inputting, full cycle processing, reporting payroll data, and ensuring compliance with all applicable provincial regulations and company policies.

In collaboration with the Human Resources team, this role will be responsible for the administration of benefit plans including but not limited to Group Health and Dental, Employee Assistance Program, Group Registered Retirement Savings, and Pension Plans according to established guidelines. Strong customer service and interpersonal skills will be required as communication and employee inquiry assistance will be a key component within this position.
The HR & Payroll Administrator is also responsible for maintaining the BambooHR Software, ensuring that all employee information is up-to-date and accurate.

Benefits & Perks:
  • Hybrid work model
  • Competitive compensation
  • 3 weeks vacation

  • Full-cycle payroll processing
  • Set-up new employees in BambooHR, Ceridian, and benefits systems
  • Maintain and update payroll records including but not limited to: transfers, leave of absences, identifying and reconciling discrepancies, benefits eligibility
  • Fulfill all payroll requirements upon termination, including final payments and issuing ROEs
  • Reconcile payroll and benefits accounts and prepare remittances
  • Complete ad-hoc, weekly, and monthly reporting as requested by Senior Leadership Team and other management team members
  • Respond to employee and management inquiries by researching and resolving payroll related issues with a focus on excellent and professional customer service
  • Ensure compliance with all applicable provincial regulations and established company policies and procedures
  • Complete year-end processes including annual reporting, reconciliations, and processing T4s
  • Develop and maintain payroll processing manual
Benefits Administration:
  • Coordinate, administer, and execute all benefits related activities
  • Process all employee enrolment, changes, terminations, claims, and remittances in a timely manner
  • Reconcile monthly insurer billings. Produce and release monthly client billing statements
  • Update administration guides with current policies and best practices
  • Provide prompt and accurate answers to employee group benefits questions
  • Work with insurers and employees to resolve claim and coverage issues as required
  • Ensure that appropriate contributions and employee deductions are made with each pay period
  • Prepare and submit required government report documents
  • Ensure benefit programs are compliant with government regulations
  • Maintain accurate employee benefits databases, files, and update as necessary
  • Analyze benefit usage and identify and initiate educational health and wellness program opportunities to ensure programs offered meet employee needs
  • In collaboration with the CFO and HR Advisor, oversee insured benefit programs, regularly review experience levels, premiums, experience, and program design
  • Provide benefit training, education, and information to all employees
  • Manage disability leaves and liaise with carriers
BambooHR Software Administration:
  • Train new employees how to use BambooHR system
  • Respond to employee and management inquires on using BambooHR
  • Process employee data including, but not limited to: creating new accounts for new employees, granting permission, uploading files, changing employment and personnel statuses
  • Train and provide updates to employees and management on functionalities and features
  • Export regular and ad hoc reports for management team
  • Monitor time-off requests and provide employee time-off reports to supervisors on a monthly basis or as requested
  • Maintain employee information and personnel files including an HR data base to track seniority, salary history, performance reviews training records, and other pertinent data
  • Oversee employee attendance and absence tracking and approvals
  • Post-secondary education in Business Administration, Accounting, Administrative Support, or other related fields of study is an asset
  • Payroll Compliance Practitioner (PCP) certification is considered an asset
  • Minimum five (5) years of progressive experience in executing full payroll cycle, year end reconciliation, reporting, and benefits administration
  • Equivalent combinations of experience and education may be considered
  • Work with discretion regarding sensitive and confidential information
  • Strong organizational, administration, planning, and attention to detail skills
  • Excellent interpersonal skills with the ability to deal sensitively and appropriately with a variety of people, both in person and over the phone
  • Exceptional verbal and written communication skills, able to synthesize complex information in concise relevant correspondence
  • Demonstrated self-starter, able to work with little supervision
  • Proactive problem solver, with good judgement and ability to make sound decisions in a timely manner
  • Able to prioritize and work on multiple tasks and projects at once in a fast-paced work environment
  • Proficiency with a variety of payroll and software programs, most importantly Ceridian, Microsoft Office Programs (Excel, Word, Outlook, Teams), and BambooHR
  • Understanding and demonstrating support of organizational mission, values, and objectives

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