David Aplin Group

Important points for contractors:

• Communicate with us. On each contract, you represent David Aplin Group and any problems should be discussed directly with us. Please let us know if the assignment is not meeting your expectations or doesn't match your skill set. We are always here to help you and lend an understanding ear.
• Call or email us the day you start your contract to let us know how things are going.
• Call or email us well before the end of your contract. This gives us the opportunity to offer you another opportunity.
• Call us immediately if there are any changes to your contract.
• Never solicit or accept an employment opportunity directly from our clients. If any offer of employment is made, please contact your David Aplin Consultant immediately. We will do our best to satisfy all parties involved.
• Please call your David Aplin Consultant immediately if you are unable to work due to illness or personal emergency.
• Please call us immediately if you are unable to fulfill your commitment to the contract. We require a minimum of one week's notice to find a replacement unless stipulated otherwise in your contract/agreement.

Tips for a successful assignment:

• Arrive early the first day to familiarize yourself with the environment and routine - allow for possible delays due to weather, traffic, parking, etc.
• Dress professionally and appropriately for your position.
• When in doubt, ask. Never assume.
• Take notes.
• You are going into a situation where your help is needed, but you are not expected to know everything.
• Flexibility and a positive attitude are the most important personal attributes you can offer to the client.
• Observe the client's policies regarding breaks, including lunch.
• Personal cell phones must be turned off while on assignment.
• Please do not use company equipment for personal business, i.e. Internet, phone, fax, photocopier.

For specific information on taxation, please consult a Canada Customs and Revenue Agency representative or visit http://www.cra-arc.gc.ca.

PAYMENT INFORMATION

• As an independent contractor (incorporated company) you are viewed as a business entity. As such, we do not make employee payroll deductions for income tax, CPP or EI.
• You are not paid for statutory holidays, vacation days or overtime.
• If you make more than $30,000 during any year, you must have a GST registration number.
• You are paid for the hours you or your company bills at your regular billing rate per hour, plus GST if applicable.
• We require both an invoice and a completed time sheet.

Please note: Incorporated contractors are not covered under David Aplin Group's WCB or Insurance Plans.

Direct Deposit
David Aplin Group uses the direct deposit method of pay. You must provide us with a copy of a VOID cheque or BANK AUTHORIZED direct deposit form. Your pay will be deposited into your bank account on Friday of the week following the one you actually worked. Electronic pay stubs are available online through www.aplin.com (bottom right of home page). See How do I register? for instructions. You will be paid on a weekly basis, providing you submit your time sheets and invoices as outlined on the following page.

Completing your time sheet
It is imperative that you fill out your time sheet correctly to receive payment. Please follow these instructions:

• Go to the Login section of www.aplin.com (top right of home page).
• Log in to the Time Sheets section, using the User ID and Password that was emailed to you.
• Check that you are entering time into the correct week and day.
• Click on the add/edit button for the date you wish to enter time for.
• Choose the correct project based on your current assignment and if the hours are regular or overtime. If your assignment is not showing correctly, please contact Enable Javascript to view Email.
• Enter your start and end times, using the 24-hour clock format. Enter your unpaid time for the day (lunch, etc.).
• Choose the task, based on if your hours are regular time or overtime.
• If you have a PO #, please enter it in the Description line.
• You must split out your overtime hours on the second line to ensure that you are paid correctly. Please see your province's Labour Standards for overtime rules.
• Click Save Changes.
• Repeat Steps 3 to 9 for each day you have worked.
• Once you have completed and verified your time sheet, click Submit Time Sheet. You are responsible for having your time sheet approved. Please follow up with your manager to be sure they have approved it.

• Once you submit your time sheet, an email is sent to your approving manager and you cannot make changes to your time sheet. If you notice an error, you can either:
  • have your manager reject the time sheet. This will allow you to make changes and resubmit to your manager; or
  • contact Enable Javascript to view Email to unlock your time sheet (your manager will see this transaction).

• If you are a sole proprietor or contractor, please send your invoice directly to the corporate office by fax (780-421-4680) or email (Enable Javascript to view Email). Please include your name somewhere on the invoice.

Checklist For Incorporated Contractors

We require:

• Company Name, Address including Postal Code
• Copy of Certificate of Incorporation.
• GST Registration # (if you are charging GST). This number should appear on your invoices as well.
• Blank VOID business cheque for direct deposit purposes.
• Timesheets (signed by the client supervisor).
• Invoices from your company to David Aplin Group for your contract services (to be provided along with timesheets).
• Signed copy of David Aplin Group contract for
• Confirmation of WCB coverage. (Clearance Letter)